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How to Effectively Digitize Student Information

When you digitize student information, you can track student records and view on-demand reports in one system without the need for paper. You may wish to digitize student information to simplify enrollment record keeping and online payments.

At TUIO, our mission is to help schools and daycares save time on the everyday tasks that drive their operations. We pride ourselves on unlimited customer service. Listening to and responding to customer feedback and requests is critical to our success as a startup. This behavior allows us to Identify and develop features that truly make a difference to our customers.

Enrolment management software, TUIO desktop application

How To Developed a Student Information System

Working with our clients demonstrates the need to add additional information about their enrollment to student files. An example specific to our core billing and payment system is the need to add credit memos to student entries. Now, when a student enrolls in a new program The digitized student information on one slip determines the credit amount on the next payment invoice.

This prompted us to consider the usefulness of custom fields in student profiles. This became even more important when we started creating an online registration feature to help reduce the number of touchpoints required to enroll students. An online registration form will be created These fields will collect responses when filling out the form to digitize student information. Then the response needs to be stored. And what better place to store them than in the student profile and related tabs.

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Areas of Parent Student Enrollment

With TUIO, it’s easy to add custom fields to your SIS (Student Information System) and track useful information like allergy and emergency contacts. You can add custom fields for parents, students, and registrations, giving you options for staying up to date and organized. this Custom fields have the following advantages:

  1. Information can be populated from form submissions or entered via numeric inputs.
  2. You can change this information at any time to meet the needs of parents and students.
  3. Export information for record purposes.
  4. No need to manage huge spreadsheets and store piles of paper.

How to Digitize Student Information on TUIO

Creating custom fields on TUIO is as easy as ABC123. In your TUIO account there is a tab “Forms and Fields” where you can create form parent fields student fields and registration fields. Even if you don’t want to create any form, you can create custom fields you want For SIS or registration management purposes, please check in your account. If you end up creating a form with custom fields, any information in the software for those fields will be automatically populated on the form for a given student when the parent goes to fill out the form.

Most of the fields you will need to create are student fields to be included in the student profile. Even data like parents’ mobile phone numbers and home addresses are most relevant to student profiles. Having said that, you can create fields for parents such as terms and conditions or digital signatures Can be stored in the parent configuration file. There is flexibility to create fields and profiles as needed. You can create different types of sign-up fields, for example select “After School Care” in the “Junior” plan. when to sign up now In the “Junior” program, reviewed by TUIO’s administrators, the student’s choice for aftercare is visible at registration, which you can use to update your registration and add an invoice View a sample aftercare invoice.

Colleges and universities across North America have gone paperless for years. More than 10 years ago, MIT was one of the first schools to abandon the outdated paper-based process and adopt a streamlined digital process. TUIO has updated its software to improve the parent-student experience, K-12 school staff.

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 Sample Enrollment Fields 

For reference, there are some fields you can create: short text long text select from drop down menu multiple choice check box date time file and so on. For short text, you can change the field name to whatever you want and add any description, maybe a question about “t-shirt size” For example, or you could do a multiple choice list and have them choose anything from XXS-XXL. Gathering information has never been easier, and if you already have paper or other information, you can easily update it in your student profile at TUIO.

In Conclusion

The SIS Custom Fields feature is an extension to TUIO’s Tuition Management and Enrollment Management features. Data is encrypted and stored on secure cloud servers in North America. Additionally, TUIO’s data is backed up frequently throughout the day, every day. there are students Securely stored information and at the touch of a button will give you peace of mind and save you from regulatory headaches and operational hurdles.

Looking to digitize student information or learn more about our other great features? Contact or call (888)540-0160.

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